St. James School
Website: https://stjames.edu.in
Admission Portal: https://admission.stjames.edu.in
Effective Date: 13-02-2026
1. Introduction
St. James School (hereinafter referred to as “the School”, “we”, “our”, or “us”) is committed to protecting the privacy and personal data of students, parents, guardians, staff, and visitors.
This Privacy Policy is issued in compliance with:
- The Information Technology Act, 2000
- IT Rules, 2011 (Reasonable Security Practices and Sensitive Personal Data Rules)
- The Digital Personal Data Protection Act, 2023 (DPDP Act)
By using our website or admission portal, you consent to the collection and processing of personal data as described in this Policy.
2. Nature of Institution
St. James School provides education from Nursery to Class XII (Arts and Science streams) and collects personal data only for lawful educational and administrative purposes.
3. Personal Data We Collect
We may collect:
A. Student Data
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Name
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Date of Birth
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Gender
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Address
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Photograph
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Academic records
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Aadhaar (if voluntarily provided)
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Health information (if required for school safety)
B. Parent/Guardian Data
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Name
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Contact number
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Email address
- Aadhaar
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Occupation
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Address
C. Admission Portal Data
Collected via admission.stjames.edu.in:
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Application details
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Uploaded documents
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Academic records
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Payment information (processed via secure third-party gateways)
D. Technical Data
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IP address
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Browser type
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Device information
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Cookies and usage analytics
4. Legal Basis for Processing (DPDP Act, 2023)
Under the Digital Personal Data Protection Act, 2023, we process personal data based on:
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Consent of parents/guardians
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Legitimate educational purposes
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Compliance with legal obligations
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Public interest in providing education
For minors (under 18 years), verifiable parental consent is obtained where required.
5. Purpose of Data Collection
We process personal data for:
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Admission and enrollment
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Academic record maintenance
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Examination and result processing
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Communication with parents/students
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Safety and security of students
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Compliance with education board and government requirements
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Administrative and financial management
We do not use personal data for profiling, advertising, or commercial resale.
6. Sensitive Personal Data (IT Rules, 2011)
Sensitive Personal Data (if collected), such as:
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Health information
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Biometric data (if applicable)
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Financial information
is handled with enhanced security measures in accordance with IT Rules, 2011.
7. Data Security Measures
In compliance with Section 43A of the IT Act, 2000, the School implements reasonable security practices including:
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SSL encryption (HTTPS)
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Password-protected systems
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Role-based access control
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Secure server hosting
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Regular data backups
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Restricted access to sensitive data
8. Data Retention Policy
Personal data is retained:
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For the duration of the student’s enrollment
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As required by education boards and regulatory authorities
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As required under applicable Indian laws
Admission data of non-selected candidates may be retained for a limited period for record purposes.
9. Data Sharing and Disclosure
We may share data only with:
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Authorized school staff
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Education Boards / Government authorities
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Payment gateway providers
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IT service providers under confidentiality obligations
We do not sell personal data.
10. Rights of Data Principals (DPDP Act, 2023)
Under the Digital Personal Data Protection Act, 2023, parents/guardians (Data Principals) have the right to:
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Request access to personal data
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Request correction or updating
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Request erasure (where legally permissible)
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Withdraw consent
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Nominate another individual to exercise rights in case of incapacity
Requests may be submitted to the Grievance Officer (details below).
11. Grievance Redressal Mechanism
In compliance with Indian data protection laws, the School appoints a Grievance Officer.
Grievance Officer:
[Name of Responsible Authority]
St. James School
Email: [Insert Official Email]
Phone: [Insert Contact Number]
Address: [Insert School Address]
Complaints will be acknowledged within a reasonable period and resolved as per applicable law.
12. Cookies Policy
Our website may use cookies to:
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Improve user experience
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Analyze traffic
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Maintain session login (if applicable)
Users may disable cookies in browser settings.
13. Children’s Data Protection
Since the School serves minors, we:
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Collect only necessary data
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Obtain parental involvement in admissions
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Do not engage in behavioral tracking or targeted advertising
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Use student data strictly for educational purposes
14. Third-Party Links
Our website may contain links to external sites. We are not responsible for their privacy practices.